Privacy and Cookies Policy

At DGP Logistics Plc we are committed to protecting and respecting your privacy. This policy sets out the basis on which any Personal Data we collect throughout our relationship with you, will be processed by us. Please read this privacy notice carefully to understand your rights and our views and practices regarding your Personal Data. For the purpose of data protection legislation, the data controller is DGP Logistics Plc of Station House, Station Road, Southfleet, Kent, DA13 9PA. This policy is overseen by the Data Protection Officer (“DPO”). If you have any queries, complaints or requests please contact the DPO at HR@dgplogisticsplc.com or 01474 833388. This notice effective from the 25th May 2018.

• What information do we collect from you?
• Why do we collect this information?
• How can you choose and control what information we send you?
• How long do we keep hold of your information? 
• Automated decision making 
• Who might we share your information with? 
• How your data is stored and kept secure? 
• What are your rights?
• What we ask of you  
• Changes to this Policy
• Contact Us

What information do we collect from you?

We will collect and process the following data about you:

Information you give us. This is information about you that you give us directly. You may do this by filling in forms on our website or by corresponding with us by phone, email or otherwise. Information you send to us may be stored and processed by DGP Logistics Plc. This will include any emails or other electronic messages and any documents, photos or other files stored on or processed through our systems or devices. Please be aware that by entering information onto these systems you are sharing that information with DGP Logistics Plc.

Information we collect throughout our relationship. We will collect information throughout your time with us. This may include information about location, employees, projects, working hours and other relevant information.

The type of information we collect. This may include, but is not limited to the following (and may include Special Categories of Personal Data as defined below):

• Identification information – name, title.
• Contact details – address, telephone number, mobile telephone number, email address.
• Employment related information – job title, company, business contact information, CV and employment application.
• Browsing behaviour – When you visit our site we may collect information about your online browsing behaviour and any devices you have used to access our site (including your IP address, browser type and mobile device identifiers).
• Location – We may collect your location data through your IP address.
• Preferences – We collect what DGP Logistics Plc services you are interested in and the sectors that you wish to be updated on through our preference centre.
• Dietary requirements – In some cases, such as for attendance at catered events, we may collect and process special dietary requirements for reasons of health or religion.
• Information about your health – In some cases, we may collect information which is categorised as health data such as in respect of accessibility to buildings or accessibility to documents and other materials
• Equality and Diversity – You may choose to share information about your ethnicity, sexuality or beliefs with us for inclusion purposes. This information will be treated as highly confidential.
• Other data which we may notify you of from time to time.
• Opinion – DGP Logistics Plc may also contact you to ask you to take part in voluntary surveys to hear your opinion of current services or of potential new services on offer. If you choose to take part in these surveys, we will collect the information you provide. We also collect data you provide in emails and phone calls for example, your questions to customer support.

Why do we collect this information?

We use this information in the following ways:

Information you give to us and that we collect.  We process your Personal Data for the following reasons: Based on our legitimate interest to:

• Inform you of our services through email, mail, telephone, or SMS text message;
• Send you information on promotional content (you can amend your marketing preferences in our preference centre);
• Remember you when you visit our website and see how you journey through it by using cookies;
• Remember you when you use our forms to download content or sign up for a newsletter;
• Supply, improve and support the services we provide;
• Keep our site and systems safe and secure;
• Understand our customer base and purchasing trends;
• Defend against or exercise legal claims and investigate complaints; and
• Understand the effectiveness of our marketing.

Based on performance of our contract with you, or in order to take steps at your request to enter into a contract with you, for example:

• When applying for a vacancy advertised on our website; or
• In performing our obligations under our contract to which you are a party.

Pursuant to our legal obligations:

• The provision of products and services;
• Data protection;
• Health and safety;
• Anti-money laundering;
• Fraud investigations;
• Assisting law enforcement;
• and Any other legal obligations placed on us from time to time.

We may also process data on the basis of your consent or explicit consent.

Where we rely on your consent for processing this will be brought to your attention when the information is collected from you.

We may inform you of additional purposes for processing your information when that information is collected from you.

Information we receive from other sources.

See the ‘Who might we share your information with?’ section below for details of how we use information in conjunction with third parties.

We may inform you of additional purposes for processing your information when that information is collected from you.

How can you choose and control what information we send you?

You can choose whether you wish to receive promotional emails, SMS messages and telephone calls from DGP Logistics Plc by contacting our DPO at HR@dgplogisticsplc.com or 01474 833388. We encourage you to keep your personal settings and personal data accurate and up to date.

How long do we keep hold of your information?

We only store your information for as long as is required for the purpose it was collected. Should you wish to have more information about how long we retain your data, please contact our DPO at: HR@dgplogisticsplc.com or 01474 833388. Information stored generally on IT systems, such as email history, will be deleted regularly in line with our policies.

Automated decision making

Automated decision making means making decision about you using no human involvement e.g. using computerised filtering equipment. No decision will be made about you solely on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.

Who might we share your information with?

• Where information is shared with third parties we will only share the information required for the purpose it is being shared.
• We will disclose your personal information to the relevant third party: •
• In the event that we sell or buy any business or assets, in which case we will disclose your Personal Data to the prospective seller or buyer of such business or assets. •
• To third parties when it is necessary for the establishment, exercise or defence of legal claims. •
• If we are acquired by a third party, in which case Personal Data held by it about its customers will be one of the transferred assets. •
• If we choose to exercise a legal power to do so. •
• If we are under a duty to disclose or share your Personal Data in order to comply with any legal obligation, or in order to enforce or apply contractual terms or other agreements; or to protect the rights, property, or safety of ourselves our customers, our regulator, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and prevention of money laundering and credit risk reduction.

How your data is stored and kept secure?

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained from the DPO.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

We may transfer your data outside the European Economic Area (“EEA”). We will only do so if adequate protection measures are in place in compliance with data protection legislation. We use the following protection measures: • Transferring to Commission approved countries; • Using Commission approved model contractual clauses; • Requiring companies to whom we transfer data to be signed up to appropriate certification; or • Transferring when one or more of the conditions set out in Article 49 GDPR are met.

What are your rights?

You have the following rights. You can exercise these rights at any time by contacting the DPO. You can make a subject access request verbally or in writing. In order to deal with your request effectively, it would be helpful if you could contact the DPCM in the first instance. The DPO may be contacted in the following ways:

By post:

DPO (Human Resources Department), DGP Logistics Plc Ltd., Station House, Station Road, Southfleet, Kent, DA13 9PA. By email: HR@dgplogisticsplc.com By telephone: +44 (0)1474 833388

You have the right:

• To ask us not to process your Personal Data for marketing purposes;
• To ask us not to process your Personal Data where it is processed on the basis of legitimate interests provided that there are no compelling reasons for that processing;
• Where processing of your Personal Data is based on consent, to withdraw that consent at any time.
• To request from us access to personal information held about you;
• To ask for the information we hold about you to be rectified if it is inaccurate or incomplete;
• To ask for data to be erased provided that the Personal Data is no longer necessary for the purposes for which it was collected, you withdraw consent (if the legal basis for processing is consent), you exercise your right to object, set out below, and there are no overriding legitimate ground for processing, the data is unlawfully processed, the data needs to be erased to comply with a legal obligation;
• To ask for the processing of that information to be restricted if the accuracy of that data is contested, the processing is unlawful, the Personal Data is no longer necessary for the purposes for which it was collected or you exercise your right to object (pending verification of whether there are legitimate grounds for processing); or
• To ask for data portability if the processing is carried out by automated means and the legal basis for processing is consent or contract.

Should you have any issues, concerns or problems in relation to your data, or wish to notify us of data which is inaccurate, please let us know by contacting us using the contact details above. In the event that you are not satisfied with our processing of your Personal Data, you have the right to lodge a complaint with the relevant supervisory authority, which is the Information Commissioner’s Office (ICO) in the UK, at any time. The ICO’s contact details are available here: https://ico.org.uk/concerns/

What we ask of you

Keeping your information accurate and up to date. If your information changes for any reason, for example if you change your name, address, then you should inform us of the change as soon as possible so that we can ensure your information is kept accurate and up to date.

Business cards. If you issue business cards to us your data will be processed by those who you share the business cards with. It is reasonably expected that the data will only be processed by those you share it with for business purposes, principally, to contact you in relation to your role and your business.

Definitions

Personal Data: Any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier, such identifiers including name, location data or online identifier.

Special Categories of Data includes data that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, as well as the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

Changes to our privacy policy

This policy may be updated from time to time. Please check this page on our website for any changes.

Contact us

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to: DPO (Human Resources Department), DGP Logistics Plc Ltd., Station House, Station Road, Southfleet, Kent, DA13 9PA.

or email HR@dgplogisticsplc.com

or you can call us on +44 (0)1474 833388

Cookie Policy

We use cookies and similar technology to distinguish you from other users of our site. This helps us to provide you with a good experience when you use our site and allows us to improve our site.

Cookies are small files stored on your computer. They are downloaded by your internet browser and designed to store information so your computer or the website can use them to find out things like whether you’ve been to the site before, or if you’re logged in.

We use the following cookies for the following purposes:

• Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
• Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
• Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you and remember your preferences.
• Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website more relevant to your interests.

You can find more information about the individual cookies we use and the purposes for which we use them in the table below:

Service	Cookie name(s) used	Purpose
Universal Analytics (Google	__utma, __utmb, __utmc, __utmz	These cookies are used to collect information about how visitors use our website. We use the information to report and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website, where visitors have come to the website from and the pages they visited.Read Googles Overview of Privacy and Safeguarding data.

To find out more information about cookies and how to manage them, http://www.allaboutcookies.org/cookies/ is a site produced by the Interactive Advertising Bureau (IAB), an industry body.

Modern browsers will allow you to disable cookies per site using their options/preferences settings.